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Danaher Corporation Contract Administrator Project Management in Cortland, New York

The Pall Water Contract Administrator proficiently manages complex commercial capital equipment contracts from order entry to order acceptance with our end customers. This is accomplished by proactively engaging in hands-on and solution-oriented collaboration with multidiscipline resources from both internal and external teams to fulfil contractual requirements from a cost, schedule and quality standpoint. This includes identifying risk, collaborative resolution of issues, updating, managing contract documentation thru the project life-cycle, for each assigned project, to ensure a successful outcome for key stake holders. The Contract Administrator will be assigned several projects to manage simultaneously involving different customers, different teams and different contract requirements. The role is active and integral part of a team to improve Gross Margin, deliver on time and ensure the customer requirements are met. Contract Adminstrator will also use DBS (Danaher Business System) tools drive continuous improvement in the execution of Pall Water projects.

Contract Management :

  • Ensure new order acceptance criteria has been satisfied, obtain approvals from Finance, Legal, Sales, Operations and others as necessary, ensure alignment and communicate project execution goals and plans.

  • Prepare the Contract Summary to document precedence, commercial obligations, deviations from standard, residual commercial risks and notifications required during project execution.

  • Prepare commercial documents for Contract Handoff to project execution teams; provide contractual guidance during project kick-off meetings.

  • Maintain Order Tracking spreadsheets and updates ISO documents for Order Review.

  • Acknowledge purchase order to customer with input from Sales and Pall Legal.

  • Work with Project Manager to execute/maintain contract change orders.

  • Prepare and enter new order and/or change order for projects.

  • Act as customer liaison for communication with customers and interact with assigned project team personnel accordingly.

  • Proactively manage customer communications. Create/update/maintain project database for each project for all internal and customer required communications/data related to the order.

  • Create/update/maintain submittal documents for each project. Responsible for on-time transmittal and receipt of customer required data and maintenance of documentation records as required by contract.

  • Perform contractual invoicing. Prepare and transmit customer invoices, maintain detailed invoice history for each project. Assist Accounts Receivable in closing past-due accounts. Initiate percent of completion/revenue recognition documentation as scheduled. Invoice and balance internally to close out projects.

  • Manage, renew and obtain new Performance/Payments/Maintenance bonds, Bank Guarantees, or Letters of Credit as required by contract.

  • Identify and provide contractual shipping details/requirements to Logistics to ensure delivery specifications are met.

  • Prepare and ensure legal agreements are executed and maintained for each project, as required. Navigate and pull together resources to ensure contract requirements are followed and executed.

  • Manage, renew and obtain new Performance/Payments/Maintenance bonds, Bank Guarantees, or Letters of Credit as required by contract. Assist Sales and project teams with obtaining necessary insurance certificates and amendments, bonds, letters of credit, and bank guarantees. Manage insurance reviews.

  • Provide training and education to the business on areas of responsibility for increased efficiencies and new processes as developed.

  • Embrace and utilize a culture with regular kaizen activities leveraging daily management and continuous process improvement to achieve sustainable competitive advantage.

  • Solves technical problems, evaluating systems and/or process to determine root cause and implement corrective actions as required, engaging subject matter experts as needed.

  • Continuously improve our execution plans for projects, drive improvements thru Danaher Business Systems tools.

Qualifications:

Bachelor degree in Business Administration or related field with two (2) years related experience or Associates Degree in Business Administration or related field, plus professional certificate(s) in Commercial Contract Management and/or Advanced Contract Management and four (4) years related experience are required.

Related Experience must include experience in Contract Management. Experience in Capital Equipment Contracts desired.

Preferred qualifications and/or experience:

  • SAP experience for orders (SD).

  • Successfully worked as or with Project Manager and project team to deliver projects on-time, within budget, and to the contract documents.

  • Participate in and drive continuous improvement efforts to improve profitability, delivery times, and customer satisfaction.

  • Use highly effective written and verbal communication skills including facilitation skills, meaningful use of presentations and spreadsheet analysis to meet business requirements. Demonstrate e xcellent organizational and communication skills (oral and written) for interfacing with team members and customers. Ability to train existing or new knowledge to all levels of the organization.

  • Proficient in current computer software and computer skills, including Office 365, MS Project on-line, MS Teams, Outlook.

  • Successfully use knowledge of diverse business/Contract Administration principles and procedures, emphasis on public relations with excellent telephone and communication skills required.

  • Ability to quickly multitask and prioritize. Independently manage workload and set priorities. Demonstrate proactivity and appropriate level of urgency.

  • Ability to identify and solve problems independently and lead collaborative resolution. Demonstrated ability to foresee contractual pitfalls ahead of time. Ability to work independently and collaboratively across-functions, troubleshoot and resolve complex problems, involving project team members and other departments as needed, driving to conclusion.

  • Ability to work in an office or remote environment.

  • Ability to meet the travel requirements of the position; 10% travel within North America as required.

What makes this opportunity great? Let us tell you...

  • You help us delivering world class water treatment systems to customers around the world.

  • You work in a collaborative culture that values a diverse set of backgrounds and perspectives while emphasizing teamwork and a good sense of partnership

  • Our team of associates is passionate about achieving great results for our customers

  • Ability to fully use your breadth and depth of experience; no pigeonhole here!

  • And there is a lot of great work happening; it is always busy.

Diversity & Inclusion

At Danaher, we are dedicated to building and sustaining a truly diverse and inclusive culture. These are not just words on a page—Diversity and Inclusion is a top priority for the company, and it ties deeply to each of our core values.

When you join us, you’ll also be joining Danaher’s global organization, where 69,000 people wake up every day determined to help our customers win. As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful Danaher Business System (https://www.danaher.com/how-we-work/danaher-business-system) tools and the stability of a tested organization.Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.The EEO posters are available here (https://www.dol.gov/agencies/ofccp/posters) .We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at 202.419.7762 or applyassistance@danaher.com to request accommodation.If you’ve ever wondered what’s within you, there’s no better time to find out.

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