Danaher Corporation Administration Assistant in Singapore, Singapore
Role: Administrative Assistant
Administration assistant position is responsible for ensuring efficient office management & operation including administrative support to managers, team members and visitors through a variety of tasks related to organization and communication.
ESSENTIAL JOB RESPONSIBILITIES:
Arrange travel as required including flights, hotels, transfers, visas, etc.
Arrange or support the organisation of internal and external meetings
Ship Conference materials as required including banners, literature, evaluation forms, giveaways, brochure stands
Provide support as required on issues such as agenda, programme, mailing lists, invitations, delegate badges, CPDs, delegate bags, ship banners, literature etc.
Support all aspects related to production, ordering and stock of marketing and promotional material,
Professionally deal with visitors and all incoming enquiries to the office
Ensure the smooth day to day management of office facilities including
Building services and office equipment
implement and maintain office systems
handle incoming mail and other material
set up and maintain filing systems
Liaise with external companies for support services as required
Provide administration support for General Manager & APAC leadership team
maintain schedules and calendars
prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take type and distribute minutes of meetings
arrange and confirm appointments
Liaise with US / European HQ & Global functions as required
Support the implementation of new Cepheid administrative systems, policies and procedures to meet local, regional and global guidelines
Coordinate issues related to customs, shipping and managing local payments
Provide any other duties as required
- Complete all assigned and required training satisfactorily and on time
Education and Experience (in years):
- High school degree (or equivalent experience) with 2+ years of relevant work experience.
- High school degree (or equivalent experience) with 3+ years of related work experience.
Knowledge and skills:
Adaptable & flexible approach, with a can-do attitude
Demonstrate an advanced level in Excel, Word and PowerPoint.
Work independently in a structured manner with the ability to prioritise tasks
Demonstrate extensive experience providing a high level of customer care for both internal & external customers
Able to work on own initiative
Well organised with an eye for detail
Ability solve problems and identify improvements
Calm under pressure
Results driven and self-motivated with a demonstrated ability achieve measurable goals
English proficiency required
Teamwork, autonomy, availability, organizational awareness.
Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available here (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Operating Company: Cepheid