Danaher Corporation Executive Assistant in Washington DC, District Of Columbia
Provides administrative services to executives and teams in the Danaher Corporate Legal organization. Responsible for handling meeting scheduling, travel arrangements, expense reporting, correspondence, reception, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders. May handle special projects of administrative nature.
K E Y R E SPO N S IB IL I T I E S INCL U DE :
Heavy calendar management - coordinate all aspects of the Executive’s schedules, including high volume of complex domestic and international travel arrangements; understand Executive’s needs and work to meet them.
Communicate and coordinate early and clearly with other EA’s supporting the Danaher Leadership Team, staff and external contacts, to effectively plan schedules.
S e r v e a s ga t e ke e p e r of the E x e cuti v e’s ti m e , s c h e dul e , a nd i n f or m ation while m ai n taining a courteo u s m a n n e r. Anticipate p otential s ch e dule co n f li c ts a nd p roactiv e ly d e al w ith th e m be f ore th e y b e c o m e i s s u e s . Mu s t be a ble to ma i ntain co m p l e te con f i d e ntiality r e gar d ing d e tails of s ch e du l e s a nd r e lat e d in f or m atio n .
General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate.
Manage and reconcile expense reports and purchase requisitions. Manage memberships & subscriptions for executives & team members.
Maintain files and manage invoice approval, submission, and tracking to assist with monthly budget forecast to Danaher Corporate.
Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
Plan and coordinate meetings/gatherings for a variety of group sizes in worldwide locations.
S e t - up v i d e o con fe r e ncing a n d ot h e r me dia tech n ology a s n ee d e d.
Answer/ screen phone calls, monitor email, and sort mail as requested.
U nd e r s tand E x e cuti v e ’s ne e ds a nd work to m ee t t h em .
Work closely with staff to ensure all deadlines and deliverables are met.
ID E A L E X P E R I E N C E:
T h e i d e al c andidate m u s t ha v e exp e ri e n c e p ro v iding e x c e ll e nt attention to d e tail, a d em on s tr a t e d a bil i ty to a n ticipate the n ee ds of ot h e r s a nd exc e ptional w ritt e n a nd oral co mm unication ski l l s . They should be an excellent communicator, problem-solver and have a strong work ethic; the ideal candidate will also be an independent thinker and self-starter with the bandwidth to multi-task and work on several key projects at a given time. It is important that the individual have superior interpersonal skills with an ability to work with people at multiple levels both inside and outside of Danaher. The candidate must be globally minded, able to deal with ambiguity and drive results without direct accountability.
Bach e lor’s de gr e e preferred
3-5 years of E x e cuti v e A s s i s tant e xp e ri e nce r e quir e d
Pro v e n track r e cord of p e r f o r m a n c e , r e s ult s , meeting deadlines, successfully managing administrative processes and maintaining a p o s iti v e “ ca n - do” a ttit u de
Poli s h e d and professional co mm unication s t y l e , b oth oral and written, including impeccable accuracy in formatting
Mu s t be highly p ro f ic i e nt in Microsoft Outlook, Word, Excel, PowerPoint and Sharepoint software
S e l f -m ot i v at e d, p roactiv e , a nd a ble to work on p roje c ts a lo n e or in a group s e tting
Excellent time management and ability to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
Abil i ty to h a n dle con f id e ntial i n f or m ation with d i s c r e tion a nd u nqu es tiona b le i n tegr i ty
Exp e ri e nce in su p porti n g glo b al orga n izations
Must be organized and capable of prioritizing and ma n aging m ultiple p roje c ts / t a s ks
D em o n s tr a ted a bil i ty to p art n e r w ith ot h e r a d m in i s tr a ti v e p ro fe s s io n a l s to ma n age com p e ti n g n ee ds a n d s c h e du l e s
Strong p robl e m -solving s kills a nd r e asoning to quickly follow u p a nd s ol v e a d m ini s tr a t i v e i ss u e s
A b il i ty to learn the team’s pri m ary b u s in e s s obje c t iv es , a nd t h rough t h is u nd e r s tanding, a n ticipate a d m ini s tr a ti v e ne e ds
The position to be based at Danaher’s headquarters in Washington, D.C. Occasional remote work possible.
When you join us, you’ll also be joining Danaher’s global organization, where 69,000 people wake up every day determined to help our customers win. As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful Danaher Business System (https://www.danaher.com/how-we-work/danaher-business-system) tools and the stability of a tested organization.
Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.The EEO posters are available here (https://www.dol.gov/agencies/ofccp/posters) .We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at email@example.com to request accommodation. If you’ve ever wondered what’s within you, there’s no better time to find out.